Payroll that's transparent to the last dong, reconciled to zero variance
Nhan Kiet takes on the full chain of timekeeping → payroll → disbursement → compliance. Transparent down to every cell: every figure on the payroll traces back to a specific workday, and you verify the entire calculation yourself with an open-formula Excel reconciliation workbook.
Clients can verify it themselves Payslips to every worker's app
A familiar problem
Four bottlenecks in the payroll office — and how Nhan Kiet clears them
Broken timekeeping data
Time-clock files have to be massaged by hand in Excel before payroll. The fix: feed the raw file straight in — the system stitches shifts together, classifies standard/night/overtime hours and reconciles to a 100% match against the source.
Errors piling up at period end
Staff only see their attendance when they get paid — and complaints erupt all at once. The fix: attendance appears in each person's app every day; discrepancies are resolved within the period.
Fragmented requests
Leave approved over Zalo, overtime on paper, hard to trace. The fix: one flow — request, approve, update a single timesheet — with automatic 48-hour reminders, automatic leave-balance deductions and documents attached right to the request.
Complex rules, easy to get wrong by hand
Day/night/holiday coefficient matrices, attendance bonuses, two pay runs… doing it by hand invites errors. The fix: every rule encoded into the system and laid open in the reconciliation workbook to verify at any time.
A three-way operating model
Nhan Kiet runs it — you control it — workers track it transparently
Nothing happens out of the company's sight: timesheets and payroll take effect only after you approve them on the portal.
Work portal
For
What it does
Worker app
Every employee
View daily attendance and shift schedules; submit leave, overtime and clarification requests with documents; track the leave balance; receive an itemized payslip the moment the period closes.
Client portal
Your HR, managers and finance
Approve requests within their remit; approve timesheets; confirm payroll before disbursement (with the right to reject and give a reason); permissions by role and data scope.
Nhan Kiet operations center
The Nhan Kiet payroll team
Process timekeeping data and close the period on time; calculate payroll, personal income tax and social insurance; disburse and issue payslips; manage HR records across the full lifecycle; audit-log every action.
System capabilities
Built to handle the most complex payroll rules
A platform developed by Nhan Kiet, proven on the real UKG/Kronos timekeeping data of an FDI enterprise with over 1,000 workers — reconciled to an exact match on every hour cell and every dong of pay.
Timekeeping & attendance
Feed raw files from time clocks, UKG/Kronos, Excel — auto-stitching shifts, including night shifts crossing midnight
Automatic reconciliation against the source data: proving a 100% match before payroll
Flexible rosters with dozens of shifts; detects unexcused absences, wrong-shift attendance, late/early arrivals to the minute
Overtime-cap control of 4 hours/day — 40 hours/month — 200 hours/year under the Labor Code, warning before the limit is breached
A full coefficient matrix: overtime 150%, night 200%, Sunday 200–270%, holidays 300–390%, night premium 30%
Attendance bonuses auto-tested against conditions; dozens of allowances assigned by list; grossing up for net pay
Progressive 5-bracket personal income tax with dependants; tax-exempt overtime premium applied per the law
Social insurance on the correct base per your rules; maternity and long-term sickness benefits; 13th-month accrual
Transparency & cross-checks
A detailed worksheet of ~50 columns right in the system — click a workday figure to see each day
Open-formula Excel reconciliation workbook: change one coefficient and the whole workbook recalculates — verify it independently
A per-row check column: system NET minus formula NET must equal zero
Variance reports against the prior period auto-highlight unusual changes and their causes
Sensitive adjustments require a logged reason, kept in an audit trail
Disbursement & compliance
Bank transfer schedules; itemized payslips issued to each worker's app
Accounting entries by cost center — a clean handover to your Finance department
Social insurance increase/decrease filings with headcount changes; closing the social insurance book on resignation within the 30-day limit
Annual personal income tax finalization: auto-consolidating the periods, determining additional payment or refund per person
A daily task reminder each morning: overdue requests, timesheet-close deadlines, expiring contracts
Service level commitments
The standards we sign into the contract
Every SLA item below has a concrete guarantee mechanism, measurable every payroll cycle — contractually binding.
An immovable principle: payroll is only disbursed after the company confirms it on the portal. Payroll data is accessible strictly by role — multi-level permissions, with an audit trail on every sensitive action.
Timekeeping data accuracy
100% matchevery cell reconciled before calculation
Payroll accuracy
independently verifiableopen-formula reconciliation workbook each period
Request turnaround
≤ 48 hoursauto-alerts on overdue requests
Timesheet-close progress
on time every periodthe system reminds both sides early
Wage disbursement
on the committed scheduledisbursed only after client confirmation
Legal compliance
per current lawovertime caps, social insurance and personal income tax self-controlled
Implementation roadmap
Run in parallel first — hand over later
An absolute safety principle for the payroll cycle: the new system must prove it matches your current payroll before it takes over. Workers feel no disruption whatsoever.
No need to change your habits: keep your current time clock, roster forms and internal processes — Nhan Kiet adapts to the business, not the other way around.
Preparation & configuration
Agree the allowance catalog, shift codes and rules; load HR records and leave-balance carryover; connect the timekeeping data channel; train both teams.
Run in parallel for one pay period
Operate alongside your current process for at least one full period; reconcile every person's result with the formula workbook — targeting an exact match — and sign off together.
Go live & scale up
Apply the full SLA commitments; scale as needed: wage disbursement via banking API, electronic social insurance filing, added benefits; quarterly optimization reviews.
Frequently asked questions
What HR and finance directors usually ask
What's included — is it genuinely end-to-end?
All four stages: processing raw timekeeping data (reconciled to zero variance against the source) → calculating payroll to your exact rules, personal income tax and social insurance → disbursement and issuing payslips to each worker's app → compliance records: annual tax finalization, social insurance increase/decrease filings, accounting entries and variance reports for your Finance department.
How do I know Nhan Kiet gets it right?
You don't have to take it on trust — you can verify it. Every period is handed over with an open-formula Excel reconciliation workbook: every calculation is a live Excel formula directly in each cell, change one input and the whole workbook recalculates; a per-row check column forces the system NET minus the formula NET to equal zero. On the system, click any figure and it traces back to a specific workday.
My rules have many shifts and complex coefficients — can you handle them?
Yes. The system already runs highly complex rules: dozens of shifts including night shifts crossing midnight, coefficient matrices of 150–390%, hourly pay alongside monthly pay, two pay runs a month, attendance bonuses, late-minute deductions, net-to-gross grossing up, maternity and long-term sickness benefits. Your rules are encoded and test-run until they match exactly before going live.
Do I have to change my current time clock or software?
No. Nhan Kiet accepts data in exactly the format you already have — time-clock files, UKG/Kronos punches, Excel, Google Sheets — and keeps your current forms and operating habits intact.
Is payroll data kept secure?
Payroll data is accessible strictly by role: multi-level permissions by function and scope (HR, department head, finance, view-only), and every sensitive action — editing attendance, cutting overtime, adjusting pay — requires a logged reason and is kept in an audit trail.
How is the service fee calculated?
By the actual number of workers each period, with no separate software setup fee. The quote depends on the complexity of your rules and the number of payroll groups — contact the hotline 0908 636 108 for a survey and a quote within 24 hours.
🎁 New-client offers: bulk ID card → tax code lookup · bank account verification for your workers · first 50 electronic employment contracts free — see details
Watch the system run on your own data
Leave your details below — Nhan Kiet will get in touch to collect a sample timekeeping file and build a zero-variance trial run for you to verify firsthand before you decide.
